Policy About Personal Information | Moriroku Holdings Company, Ltd.
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Policy About Personal Information

 

Personal Information Protection Policy

Moriroku Holdings Company, Ltd. (hereinafter referred to as the “Company”) believes that it is its social responsibility to adequately protect information provided to it that enables the persons who provided it (hereinafter referred to as “Persons in Question”) to be identified (hereinafter referred to as “Personal Information”). The Company will handle Personal Information in accordance with the below basic policy, and will endeavor to protect it.
Note that the Company will handle Personal Information that constitutes individual numbers and specific personal information (hereinafter referred to as “Specific Personal Information, Etc.”) in accordance with the Basic Policy on the Proper Handling of Specific Personal Information, Etc. stipulated separate of this policy.

1. Name of Business Operator

Moriroku Holdings Company, Ltd.

2. Adherence to Related Laws, Ordinances, Guidelines, Etc.

With respect to the handling of Personal Information and anonymously processed information (hereinafter referred to as “Personal Information, Inc.”), the Company will adhere to the “Act on the Protection of Personal Information” and other laws and ordinances related to Personal Information and privacy as well as associated governmental and ministerial ordinances, guidelines, etc.

3. Acquisition of Personal Information

The Company will acquire Personal Information within the scope required for business purposes using legal and fair means.

4. Purposes of Usage

The Company will use Personal Information that it has acquired for the execution and performance of contracts and compliance with legal obligations as well as for just and proper interests, or for the below purposes (hereinafter referred to as “Purposes of Usage”) based on the consent of the Persons in Question.

(1) For administering the businesses of Group companies *Please see here for the scope of Group companies.
(2) For making contact with shareholders, providing various information and managing shareholders
(3) For exercising the rights of the Company or performing its obligations based on the Companies Act of Japan and other laws and ordinances
(4) For handling inquiries, requests, etc.
(5) For conducting smooth liaising among business personnel
(6) For conducting various procedures concerning personnel affairs and labor management
(7) For conducting other businesses ancillary to (1) through (6) above or implementing various measures for ensuring smooth relationships between the Company and customers, shareholders, employees, etc.

In instances where the Company obtains Personal Information or handles it in a manner that goes beyond the scope required to achieve the Purposes of Usage, barring cases where consent is unneeded under laws or ordinances, the Company will obtain the Consent of the Persons in Question. Note that the Persons in Question may withdraw their consent at any time.
Additionally, in cases where the above Purposes of Usage involve executing and performing contracts and/or complying with legal obligations, the Company must ask the Persons in Question to provide their personal information in order to use it for those Purposes of Usage.

5. Security Control Measures

The Company will take rational security control measures and endeavor to prevent illegal access to Personal Information and the loss, tampering, divulging, etc. of Personal Information.
Should the storage period set forth in laws and ordinance elapse, or in instances where it no longer needs the Personal Information that it is handling, the Company will promptly discard that information.

6. Provision to Third Party

Barring cases such as those when it has obtained the consent of the Persons in Question or those based on laws, ordinances, etc., as a general rule, the Company will not supply personal data to a third party. However, in cases where it consigns the handling of personal data within the scope required to achieve the Purposes of Usage, in cases involving mergers, etc., or in cases where it will jointly use personal data with a specific party stipulated separate of this Policy, the Company may provide personal data to a non-member of the Company without obtaining the consent of the Persons in Question.

7. Joint Usage

The Company Group jointly uses personal data in the possession of its member companies and business partner companies. For details, please refer to “Joint Usage in Moriroku Group and at Business Partner Companies.”

8. Personal Information Requiring Consideration

Barring cases such as those when it has obtained the consent of the Persons in Question in advance or those based on laws, ordinances, etc., the Company will not obtain Personal Information requiring consideration (Personal Information containing statements, etc. stipulated in laws and ordinances as information whose handling requires particular consideration so as not to cause the Persons in Question to encounter undue discrimination, prejudice or another disadvantage; includes race, faith, social status, history of illness, criminal background and past suffering due to crime).

9. Anonymously Processed Information

The Company will take the following actions in cases where it is preparing anonymously processed information.

  • Properly process information in accordance with standards set forth in laws and ordinances
  • Take security control measures to prevent the leakage of deleted information or information regarding the processing method(s) in accordance with standards set forth in laws and ordinances
  • Disclose items of information included in the anonymously processed information that was prepared
  • Refrain from committing any acts for the sake of identifying the Persons in Question to which the personal information serving as the basis of preparation belongs
In cases where it provides anonymously processed information to a third party, in addition to disclosing items of information included in the anonymously processed information that it is attempting to provide and the method of that provision, the Company will clearly indicate to the third party to receive the information that the information being provided is anonymously processed information.

10. Handling of Consignment

The Company may consign the handling of Personal Information to a third party. In such cases, it will conduct the necessary and adequate supervision of the consignee in question in accordance with related laws and ordinances.

11.Disclosure, Correction, Deletion, Etc. of Personal Data Held by Company

Should the Persons in Questions request the disclosure, correction or deletion of or oppose the usage or provision of Personal Information that the Company acquired, the Company will take swift and appropriate steps in accordance with related laws and ordinances. Please submit specific requests and inquiries to the “13. Point of contact of inquiries and claims processing” below.

12.Ongoing Improvements

The Company will revise its handling of Personal Information on an ongoing basis and endeavor to improve that handling.

13. Point of Contact for Inquiries and Claims Processing

Please submit any inquiries or claims on the handling of Personal Information or the preparation and/or handling of anonymously processed information to the below point of contact.
Note that actions such as petitioning the Personal Information Protection Commission and other supervisory organs with grievances can also be taken with regards to the handling of Personal Information.

Moriroku Holdings Company, Ltd.
privacy@moriroku.co.jp

[Joint Usage in Moriroku Group and at Business Partner Companies]

In order to provide services with high value-added to related parties, the member companies of the Moriroku Group jointly use the personal data in their possession.
Note that should changes be made in regards to the scope of joint users, the managing supervisor of that joint usage, etc., the Moriroku Group will notify the Persons in Question in advance with respect to the nature of those changes or make it easy to find out about them.

(1) Items for Shared Usage
Names, addresses, dates of birth, telephone and facsimile numbers, email addresses, information on places of affiliation, information on the content of contracts with Moriroku Group companies and/or business partner companies, product sales information, and the content of information provided or inquiries received

(2) Scope of Joint Users

  • Moriroku Chemicals Company, Ltd.
  • Moriroku Technology Company, Ltd.
  • Shikoku Kako Co., Ltd.
  • Moriroku Agri Co., Ltd.
  • Goko Kasei Industrial Co., Ltd.
  • Moriroku Precision Co., Ltd.
  • Yuko Co., Ltd.
  • Kumamoto Moriroku Kasei Co., Ltd.
  • I.M. Materials Co., Ltd.

(3) Purposes of Usage

(4) Managing Supervisor of Shared Usage
Moriroku Holdings Company, Ltd.

Basic Policy on the Proper Handling of Specific Personal Information, Etc.

For the purpose of addressing the issue of ensuring the proper handling of personal numbers and specific personal information (hereinafter referred to as “Specific Personal Information, Etc.”) by Moriroku Holdings Company, Ltd. (hereinafter referred to as the “Company”), the Company hereby sets forth the following basic policy to be applied towards the proper handling of Specific Personal Information, Etc.
Note that the Company will handle personal information other than Specific Personal Information, Etc. in accordance with the Personal Information Protection Policy stipulated separate of this policy, and will endeavor to protect said information.

1. Name of business operator

Moriroku Holdings Company, Ltd.

2. Adherence to related laws, ordinances, guidelines, etc.

The Company will adhere to laws and ordinances related to personal numbers and specific personal information, the guidelines set forth by the Specific Personal Information Protection Commission of Japan, and other norms (hereinafter referred to “Related Laws, Ordinances, Etc.”).

3. Purposes of usage

The Company will use Specific Personal Information, Etc. provided to it for the following purposes.
(1) Specific Personal Information, Etc. belonging to business partners
  i. Preparation duties for payment records regarding real estate
   transactions
  ii. Preparation duties for payment records regarding compensation,
   charges,contract monies and prize monies
(2) Specific Personal Information, Etc. belonging to shareholders
  i. Preparation duties for payment records regarding dividends and
   distributions of surplus
(3) Specific Personal Information, Etc. of Company employees, etc.
  i. Tax-related duties, etc.
    a) Preparation duties for Certificates of Tax Deducted
    b) Submission duties for reports, notifications and applications
     regarding property accumulation savings for house construction and
     property accumulation pension savings
    c) Submission of information to employee stock ownership plan for
     preparation duties for payment records conducted by that plan for its
     members
  ii. Social insurance-related duties
    a) Notification, application and billing duties for health insurance and
     welfare pension insurance
    b) Notification, application, billing and certificate preparation duties
     for employment insurance and workers’ compensation insurance
(4) Specific Personal Information, Etc. belonging to spouses, family
    members, etc. of Company employees, etc.
  i. Tax-related duties
    a) Preparation duties for Certificates of Tax Deducted
  ii. Social insurance-related duties
    b) Notification duties for health insurance and welfare pension
      insurance

4. Matters pertaining to security control measures

The Company will set forth the organizational, human, physical and technological security control measures that it should take in order to ensure the proper handling of Specific Personal Information, Etc. in the form of internal regulations, and will adhere to said regulations.

5. Handling of consignment

The Company may consign the handling of Specific Personal Information, Etc. to a third party. In such cases, it will conduct the necessary and adequate supervision of the consignee in question in accordance with Related Laws, Ordinances, Etc.

6. Ongoing improvements

The Company will revise its handling of Specific Personal Information, Etc. on an ongoing basis and endeavor to improve that handling.

7. Disclosure of Specific Personal Information, Etc.

In instances where the persons in question or an agent thereof request the disclosure of personal data in the possession of the Company that pertains to Specific Personal Information, Etc., the Company will respond without delay with the exception of the cases stipulated below.
  i. When there is a risk that harm will come to the lives, physical well-being, property or other rights or interests of the persons in question or a third party
  ii. When there is a risk that the proper implementation of the business of the Company will be hindered significantly
  iii. When a violation of a law or ordinance will occur as a result

8. Point of contact

The Company will establish a point of contact for inquiries, etc. regarding Specific Personal Information, Etc. and handle those inquiries, etc. through said point of contact.


*Point of contact for inquiries, etc. regarding Specific Personal Information, Etc.
Moriroku Holdings Company, Ltd.
privacy@moriroku.co.jp

 

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Please see the Policy About Personal Information.
http://www.moriroku.co.jp/english/privacy.html